But it’s still handy as a starting point.If you are like me, you are always on the lookout for new apps to help drive the productivity of your business. It’s tiny, and primitive compared to the vast collection of Miro templates or free collections of Notion templates, Trello templates, Coda templates or Airtable templates. Given that more than 3 million people use Workflowy, you can benefit from their experience with the library of Workflowy templates. Backlinking is a core feature of popular new note-taking platforms like Obsidian, Roam, and Mem. That’s useful for seeing every reference to a particular person or book or place without having to manually put those things somewhere. Instead of putting stuff into specific folders, you just tag stuff and all references to that book, person or whatever else are auto-collected onto a special page for that entity. Notes apps traditionally organize stuff in hierarchical folders. Now you can use it in Workflowy to move notes around by dragging them, enabling a more visual editing process. This kind of organization is popular in apps like Trello, Airtable, and Asana.
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Here’s how to make the most of these vertical columns. Sometimes it’s helpful to view lists in columns rather than as a stream of bullet points. Or color-code by subject, importance, or urgency.
Tasks can be one color, ideas another and facts a third. Organize topics, sections or list types by color to make it easy to scan for what you need.
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Just update it once and all the other uses of it will also be automatically corrected. That’s useful when you have a key fact, stat, quote, phrase or other bit of text that you refer to often. No matter where you edit a mirrored bullet, those changes show up anywhere the bullet appears. You can create a mirror copy of a bullet and paste it into a different spot. Workflowy has been around since 2010, but this past year it’s added a bunch of new capabilities. Paying also gets you more space to upload stuff, though I don’t use Workflowy to store files or documents, so that isn’t a big feature for me. Power users can pay $49 annually for some bonus features, like backing up to Dropbox. When I use it, I find myself less tempted to twiddle around with formatting than when I’m using fancier tools like Notion or Craft, though I love those for designing fancier documents. ( Try out this example list to get a feel for it.) You can use Workflowy to organize ideas, notes, tasks, writing drafts or anything else. And each of those sub-bullets can have its own sub-bullets. Within a bullet point, you can put sub-bullets. It just puts a bullet point in front of you and nudges you to start writing stuff down. It lacks the menu overkill of Microsoft Word or the complexity of Adobe software. At first glance, it’s a simple note-taking tool focused around bullet lists.
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Workflowy is a simple outlining tool that works in any browser or as an app on your device: Mac, Windows, Linux, Android and iOS. If you’re looking for a fresh way to organize your notes, ideas and to-do lists at the start of this new year, Workflowy is an excellent option. This article is republished with permission from Wonder Tools, a newsletter that helps you discover the most useful sites and apps. 5 new features that make Workflowy an even better note-taking tool
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